TERMS AND CONDITIONS
For purposes of these
Terms & Conditions the words "you," "your," "passenger", "guest" and
"cardholder" refer to each person who books or otherwise purchases or receives
goods and services arranged through Encore Cruises. The words "Encore Cruises,"
"our" and "we" refer to Thomas Cook Canada Inc., its parents,
subsidiaries, affiliates and agents.
Encore Cruises makes
arrangements with suppliers who provide travel services such as air travel,
cruises, hotels or other activities included in your booking. The travel
services are subject to the conditions imposed by these suppliers, and their
liability may, in turn, be limited by their tariffs, conditions of carriage and
international conventions and arrangements.
Encore
Cruises does not own, manage, operate, or control any vehicle, hotel, resort,
cruise ship, restaurant, or other supplier of services, and is not responsible
for their acts or omissions. Please read and ensure you understand these Terms
& Conditions before booking your vacation. When you book or otherwise
receive services through Encore Cruises, you are accepting and agreeing to the
Terms & Conditions listed on these pages.
HOW TO MAKE A BOOKING
Contact
your travel agent whom will contact
Encore Cruises for reservations.
PAYMENT
Payment
must be made through your travel agent by cheque or credit card, VISA,
Mastercard or American
Express. If you make a payment with a credit card, Thomas Cook Canada or the
supplier directly appears as the vendor on your statement, not the travel
agency. When a credit card is used to confirm and pay for a booking, you, the
passenger and/or the cardholder give consent
to Encore Cruises for the card¿s use. Your verbal authorization to use your
credit card for deposit and / or final
payment indicates your compliance with our booking terms and conditions,
whether or not you have actually signed the appropriate draft. Non-payment on
the due date may result in automatic cancellation with applicable penalties.
PRICE INCREASE GUARANTEE
Encore
Cruises guarantees that your vacation price will not increase once you have
paid your balance in full. Fuel surcharges and airline imposed taxes and
increases in taxes by government or quasi-government agencies are not included
in this guarantee as they are beyond our control. See Prices.
DEPOSIT/FINAL PAYMENT REQUIREMENTS
The
booking and required deposit must be confirmed within the time frame noted
below for each cruise line to secure a definite reservation (any applicable
insurance premium is also due at this time). If airline bookings
requiring non-refundable payments are made, we will require an increase to the
deposit payment equal to the cost of the air tickets. Encore Cruises reserves
the right to cancel a booking where any payment is not received by the due date
and applicable cancellation charges will be assessed. The payment policies
following are based on information provided by the cruise lines at time of
print and reflect the sailing durations featured in this brochure. The cruise
lines and Encore Cruises reserve the right to change these deposit and final
payment policies without notice.
IMPORTANT:
All amounts in the brochures are in US
dollars. The amounts will be adjusted in CAD with the current rate of exchange.
AMAWATERWAYS
$400
per guest deposit. Final payment must be received 100 days prior to departure
Avalon Waterways
A non-refundable,
non-transferable deposit of $250 per person is required to reserve space.
Additional $250
non-refundable deposit is required for air booked in conjunction with any
land/cruise vacation if air is booked with Avalon Waterways.
Final
payment is due 100 days prior to commencement of services. Other final payment
dates may apply to Monograms vacations. Please check with your travel agent.
AZAMARA CLUB CRUISES
For cruise bookings on
or after April 4, 2011 on
Azamara Journey and bookings on or after May 6, 2011 on Azamara Quest.
Club Suites................................................. $1,100
p.p.
Club
Veranda, Club Oceanview & Club Interior $550 p.p.
Final Payment
Final
payment must be received 100 days prior to departure. Final payment for Holiday
Sailings must be received 100 days prior to departure.
CARNIVAL CRUISE LINES
Ships¿ Registry: The
Bahamas and Panama.
Cruises to nowhere..................... $50
per guest deposit
3-day cruises............................. $100
per guest deposit
4-day cruises............................. $150
per guest deposit
5-day cruises............................. $200
per guest deposit
Final
payment must be received 70 days prior to departure
6,
7, 8, 9, 12 and 15 day cruises
(except Europe and Panama Canal Cruises)
6 and 7-day cruises................... $250
per guest deposit
8 and 9-day cruises................... $300
per guest deposit
12 and 15-day cruises............... $400
per guest deposit
Final
payment must be received 85 days prior to departure
Europe
and Panama Canal Cruises
7-day Europe cruises................. $350
per guest deposit
9-day Europe cruises................. $400
per guest deposit
12 and 16-day Europe cruises... $500
per guest deposit
14-day Panama Canal
cruises.... $500 per guest deposit
Final
payment must be received 100 days prior to departure
CELEBRITY CRUISES
Sky Suites or lower................... $110
per guest deposit
Celebrity Suites or
higher.......... $220 per guest deposit
Final
Payment must be received 80 days prior to departure
Sky Suites or lower................... $275
per guest deposit
Celebrity Suites or
higher.......... $550 per guest deposit
Final
Payment must be received 80 days prior to departure
Sky Suites or lower................... $495
per guest deposit
Celebrity Suites or
higher.......... $990 per guest deposit
Final
Payment must be received 80 days prior to departure
Final
payment must be received 100 days prior to departure
Categories PS, XS and
XJ........................ 20% deposit
All other categories................... $480
per guest deposit
Final
payment must be received 100 days prior to departure
COSTA CRUISES
Caribbean cruises...................... $250
per guest deposit
Final payment must be
received 80 days prior to departure
All other destinations................ $400
per guest deposit
Final
payment must be received 100 days prior to departure
DISNEY CRUISE LINE
Deposit
is 20% of the per person base rate and
port charges.
1
to 8-day cruises except Alaska
Suites and Concierge
Staterooms..................................
Final payment must be
received 100 days prior to departure
Other categories............................................................
Final
payment must be received 85 days prior to departure
7-day
Alaska and 10-day and longer cruises
Suites/Concierge
Staterooms........................................
Final payment must be
received 160 days prior to departure
Other categories............................................................
Final
payment must be received 130 days prior to departure
Note:
For Suites/Concierge staterooms and all categories on the maiden voyage of the
Disney Fantasy ship, sailing March 31, 2012 - deposits are 100% non-refundable.
Final payment for the Disney Fantasy maiden voyage on March 31, 2012, the final
payment is due 115 days prior to departure.
HOLLAND AMERICA LINE
Deposit will vary
depending on the sailing, the duration and the ship: Ask your travel agent for
details.
For World Cruises and
Grand Voyages, a second deposit may be asked: Ask your travel agent for dates
and amounts.
Final
payment must be received either 85 or 100 days prior to departure, depending of
the itinerary, please ask your travel agent at time of booking.
HURTIGRUTEN
1 to 7-day cruises...................... $300
per guest deposit
8-day and longer
cruises........... $600 per guest deposit
Final
Payment must be received 80 days prior to departure
MSC CRUISES
1 to 9-day cruises...................... $275
per guest deposit
10 to 14-day cruises.................. $385
per guest deposit
15-day and longer
cruises......... $550 per guest deposit
Final
payment must be received 85 days prior to departure
NORWEGIAN CRUISE LINE
1 and 2-day cruises....................
$55 per guest deposit
3 to 5-day cruises...................... $110
per guest deposit
Final
payment must be received 70 days prior to departure and 85 days prior to
departure for holiday cruises
6 to 9-day cruises...................... $275
per guest deposit
10-day and longer
cruises......... $440 per guest deposit
Final
payment must be received 85 days prior to departure and 100 days prior to
departure for holiday cruises
Courtyard
Villas, Courtyard Penthouses & Owner¿s Suites
(Categories AA, A2, A3, A4, A5, A6, A7)
1 to 5-day cruises...................... $275
per guest deposit
6-day or longer cruises................... $825
per 1st & 2nd
guests deposit and $275 per additional guest deposit
Final
payment must be received 110 days prior to departure
Garden
Villas Category S1
1 to 5-day cruises........................... $825
per 1st & 2nd
guests deposit and $275 per additional guest deposit
6-day or longer cruises................. $2750
per 1st & 2nd
guests deposit and $275 per additional guest deposit
Final
payment must be received 100 days prior to departure
PAUL GAUGUIN CRUISES
20% of full fare
deposit per guest
Final
payment must be received 100 days prior to departure
REGENT SEVEN SEAS CRUISES
15%
of full fare deposit per guest - Unless otherwise noted, final payment must be
received 100 days prior to departure
26-day
and longer cruises
20%
of full fare deposit per guest - Unless otherwise noted, final payment must be
received 160 days prior to departure
ROYAL CARIBBEAN INTERNATIONAL
Junior Suites or lower............... $110
per guest deposit
Grand Suites or higher.............. $220
per guest deposit
Final
Payment must be received 80 days prior to departure
Junior Suites or lower............... $275
per guest deposit
Grand Suites or higher.............. $550
per guest deposit
Final
Payment must be received 80 days prior to departure
10-day
and longer cruises
Junior Suites or lower............... $495
per guest deposit
Grand Suites or higher.............. $990
per guest deposit
Final
Payment must be received 100 days prior to departure
Final
payment must be received 100 days prior to departure
CANCELLATIONS
If you need to cancel
your booking, you must notify your travel agent immediately. Cancellation
charges are calculated based on the date that Encore Cruises receives notice of
cancellation. In addition to the cancellation fees detailed below, cancellation
charges may apply to air, hotel, transfers, insurance, cruise tours & other
booking arrangements. Non-appearance at the time of sailing for any cruise,
regardless of the reason, will result in 100% penalty. For group bookings,
please refer to the contract for cancellation charges related to group
bookings.
The
cancellation policies following are based on information provided by the cruise
lines at time of print. The cruise lines and Encore Cruises reserve the right
to change these policies without notice.
AMAWATERWAYS
121 or more days prior
to departure...... $200 per guest
120 to 90 days prior to
departure........... $400 per guest
89 to 60 days prior to
departure........ 35% of total price
59 to 30 days prior to
departure........ 50% of total price
29 to 7 days prior to
departure.......... 80% of total price
6
days or less prior to departure...... 100% of total price
Avalon Waterways
More
than 100 days prior departure deposit of $250 per guest
100 to 60 days prior to departure...... 35% of total price
59 to 30 days prior to departure........ 50% of total price
29 to 1 days prior to departure.......... 80% of total price
On departure day or later................ 100% of total price
AZAMARA CLUB CRUISES
All departures after
April 4, 2011 (Azamara Journey)
and May 6, 2011 (Azamara Quest)
91 or more days prior
to departure.......... $50 per guest
90 to 60 days prior to
departure........ 20% of total price
59 to 30 days prior to
departure........ 50% of total price
29 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
CARNIVAL CRUISE LINES
Ships¿ Registry: The
Bahamas and Panama.
Cruises
to nowhere, 2, 3, 4 and 5-day cruises
61 or more days prior
to departure... Cruise to nowhere 25% of total price Early Saver
Rate Deposit
All other sailings.................................................. None
60 to 46 days prior to
departure....................................
Deposit or (25% of total price for cruise to nowhere)
45 to 30 days prior to
departure....................................
Deposit or 50% of total price whichever is greater
29 to 15 days prior to
departure....................................
Deposit or 75% of total price whichever is greater
14
days or less prior to departure.... 100% of total price
6-day
and longer cruises (Including Alaska & Hawaii)
76 or more days prior
to departure
Early Saver Rate............................................... Deposit
All other sailings.................................................. None
75 to 46 days prior to
departure........................ Deposit
45 to 30 days prior to
departure Deposit or 50% of total price whichever is greater
29 to 15 days prior to
departure Deposit or 75% of total price whichever is greater
14
days or less prior to departure.... 100% of total price
Europe
Cruises and Panama Canal Cruises
7, 9 & 12-day cruises
91 or more days prior
to departure
Early Saver Rate............................................... Deposit
All other sailings.................................................. None
90 to 56 days prior to
departure........................ Deposit
55 to 30 days prior to
departure....................................
Deposit or 50% of total price whichever is greater
29 to 15 days prior to
departure....................................
Deposit or 75% of total price whichever is greater
14
days or less prior to departure.... 100% of total price
Note
that Early Saver Fares¿ deposits are 100%
non-refundable from the day of booking.
All
cruises purchased under the Pack & Go program are 100% non-refundable any
time after booking.
CELEBRITY CRUISES
59 to 43 days prior to
departure........................ Deposit
42 to 29 days prior to
departure........ 50% of total price
28 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
6
day or longer cruises & Cruise tour
74 to 57 days prior to
departure........................ Deposit
56 to 29 days prior to
departure........ 50% of total price
28 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
1
to 5-day Holiday Cruises
89 to 64 days prior to
departure........................ Deposit
63 to 43 days prior to
departure........ 50% of total price
42 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
6-day and longer
Holiday cruises
89 to 64 days prior to
departure........................ Deposit
63 to 43 days prior to
departure........ 50% of total price
42 to 22 days prior to
departure........ 75% of total price
21
days or less prior to departure.... 100% of total price
COSTA CRUISES
75 to 57 days prior to
departure........................ Deposit
56 to 30 days prior to
departure........ 50% of total price
29 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
89 to 57 days prior to
departure........................ Deposit
56 to 30 days prior to
departure........ 50% of total price
29 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
DISNEY CRUISE LINE
Cruises
Less Than 10 days except 2011
7-Night Alaska & 7-Night Mediterranean
Deposit
is non-refundable for Suites/Concierge staterooms and all categories on Disney
Fantasy March 31, 2012 sailing, once payment is applied.
Days prior to Vacation
Commencement Date Fee Amount
74-45 days Deposit per
Guest for Non-Suites/Concierge rooms, except all staterooms on Disney Fantasy
March 31, 2012 sailing
44-30 days ....................................... 50%
of total price
29 to 15 days.................................... 75%
of total price
14
days or less................................ 100% of total price
Cruises
of 10 days or more and 2011
7-Night Alaska & 7-Night Mediterranean
Deposit
is non-refundable for Suites/Concierge staterooms and all categories once
payment is applied.
Days prior to Vacation
Commencement Date Fee Amount
119-45 days Deposit/Guest
for Non-Suites/Concierge rooms
44-30 days........................................ 50%
of total price
29-15 days ....................................... 75%
of total price
14
days or less................................ 100% of total price
HOLLAND AMERICA LINE
Please
ask what conditions apply to your cruise at time of booking.
Cancellation
Conditions A)
75 to 57 days prior to
departure........................ Deposit
56 to 29 days prior to
departure........ 50% of total price
28 to 16 days prior to
departure........ 75% of total price
15
days or less prior to departure.... 100% of total price
Cancellation
Conditions B)
90 to 64 days prior to
departure........................ Deposit
63 to 43 days prior to
departure........ 50% of total price
42 to 22 days prior to
departure........ 75% of total price
21
days or less prior to departure.... 100% of total price
Cancellation
Conditions C)
120 to 91 days prior to
departure...................... Deposit
90 to 76 days prior to
departure........ 60% of total price
75
days or less prior to departure.... 100% of total price
HURTIGRUTEN
90 to 61 days prior to
departure ....................... Deposit
60 to 42 days prior to
departure........ 30% of total price
41 to 28 days prior to
departure........ 60% of total price
27 to 14 days prior to
departure........ 90% of total price
13
days or less prior to departure.... 100% of total price
MSC CRUISES
75 to 46 days prior to
departure........................ Deposit
45 to 16 days prior to
departure........ 50% of total price
15
days or less prior to departure.... 100% of total price
NORWEGIAN CRUISE LINE
75 to 61 days prior to
departure (Holiday cruises) Deposit
60 to 30 days prior to
departure........ 50% of total price
29 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
90 to 76 days prior to
departure (Holiday cruises) Deposit
75 to 56 days prior to
departure........................ Deposit
55 to 30 days prior to
departure.......... 50% of total price
29 to 15 days prior to
departure.......... 75% of total price
14
days or less prior to departure...... 100% of total price
Courtyard
Villas, Garden Villas and Specialty Suites
(Categories A1, AA, A2, A3, A4, A5, A6, A7, S1, S2, S3, S4, S5, S6 and S9)
119 to 90 days prior to
departure........... $275 per guest
89 to 46 days prior to
departure........ 25% of total price
45
days or less prior to departure.... 100% of total price
PAUL GAUGUIN CRUISES
121 or more days prior
to departure...... $100 per guest
120 to 91 days prior to
departure...... 10% of total price
90 to 61 days prior to
departure........ 20% of total price
60 to 31 days prior to
departure........ 50% of total price
30
days or less prior to departure.... 100% of total price
REGENT SEVEN SEAS CRUISES
121 or more days prior
to departure $200 USD Administration Fee per booking *
120 to 91 days prior to
departure 15% of total price/guest
90 to 51 days prior to
departure 50% of total price/guest
50 to 31 days prior to
departure 75% of total price/guest
30
days or less prior to departure 100% of total price/guest
26-day
and longer cruises
151 or more days prior
to departure $500 USD Administration Fee per booking *
150 to 121 days prior
to departure 25% of total price/guest
120 to 91 days prior to
departure 50% of total price/guest
90 to 76 days prior to
departure 75% of total price/guest
75
days or less prior to departure 100% of total price/guest
*The administration fee
can be converted into a future cruise credit redeemable on bookings made up to
12 months after cancellation and for travel anytime.
ROYAL CARIBBEAN INTERNATIONAL
59 to 43 days prior to
departure........................ Deposit
42 to 29 days prior to
departure........ 50% of total price
28 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
6
day or longer cruises & Cruise tour
74 to 57 days prior to
departure........................ Deposit
56 to 29 days prior to
departure........ 50% of total price
28 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
1
to 5-day Holiday Cruises
89 to 64 days prior to
departure........................ Deposit
63 to 43 days prior to
departure........ 50% of total price
42 to 15 days prior to
departure........ 75% of total price
14
days or less prior to departure.... 100% of total price
6-day
and longer Holiday cruises
89 to 64 days prior to
departure........................ Deposit
63 to 43 days prior to
departure........ 50% of total price
42 to 22 days prior to
departure........ 75% of total price
21
days or less prior to departure.... 100% of total price
CHANGES TO A BOOKING
Any changes made after
booking is confirmed may be subject to an administration fee. Change of name,
airline or cruise line departure date, stateroom/suite or hotel subjects the
booking to cancellation charges. Most cruise lines charge a service fee for
changes to bookings. Details vary from line to line and are available at time
of booking. If the cancellation of one or more passengers alters the stateroom
requirements, the passengers still travelling must pay the applicable rate for
the accommodation to be occupied & the passenger cancelling must pay the
applicable cancellation charge.
When
Encore Cruises¿ and the cruise lines¿ air programs are booked, any name change
results in the cancellation and rebooking of air arrangements. Space is then
subject to availability & may not be available at all. Once air tickets
have been issued, they could be 100% non-refundable, depending on the air
contract restrictions. For hotel bookings, cancellation charges vary, depending
upon the time of cancellation and the property. In cases of non-arrival at the
property for a confirmed hotel reservation, a 100% cancellation charge applies.
Please see your travel agent for details.
INFANTS/MINORS
Cruise
Lines: Children
must be accompanied in the stateroom by a parent or legal guardian. Please
check with your travel agent regarding any age requirements.
Airlines: Infants aged under two
years fly free with most airlines (1 infant per adult allowed), they are not
assigned a seat or entitled to baggage allowance. A reservation is required for
each infant. If an infant turns two years of age during the vacation, an
airline ticket must be purchased for his or her travel to and from the
destination.
SPECIAL DIETARY NEEDS
Guests
with special dietary needs must submit details in writing to Encore Cruises,
who must forward the request to the cruise line up to 45 days prior to
departure. All such guests should re-confirm with the Maitre D¿upon boarding.
Special in-flight meals must be requested at least 2 weeks prior to departure.
SPECIAL NEEDS PASSENGERS
We welcome customers
with special needs. Stateroom, airline and transfer requirements for physically
challenged guests must be specified at time of booking. Guests must be
self-sufficient & travel with another person who assumes responsibility at
all times for assistance required. Most cruise lines have a limited number of
staterooms fully accessible to guests in wheelchairs. Check with your travel
agent regarding the feasibility of managing certain itineraries. Medical
certificates are required by the cruise line for all stateroom requests for
special needs guests. This documentation must be received by Encore Cruises at
least 30 days prior to departure.
Encore
Cruises cannot be held responsible for non-fulfillment of any special request
whatsoever. Although reasonable attempts will be made to provide the services
requested, Encore Cruises do not guarantee that the airport, transfer vehicles
and/or stateroom will be wheelchair accessible. Any special transfers or
services required may not be available and/or subject to local charges or
advance payments. Please check with your travel agent prior to booking.
PREGNANCY
Encore
Cruise cannot be held responsible if the cruise line denies boarding and
applicable penalties will apply should any guest be denied boarding by the
cruise line. Check with your travel agent for cruise line policies Check with
your travel agent for cruise line policies regarding pregnant guests regarding
pregnant guests. Cruise lines will not be held responsible should pregnancy
complications occur during the cruise.
CUSTOMS AND IMMIGRATION
Customs
and / or immigration officials can deny a person entry into their country at
their own discretion. A previous criminal record could be an obstacle in
international travel. Encore Cruises cannot be held responsible for denied
entry under any circumstances.
DOCUMENTATION
It is solely your
responsibility to obtain, at your own expense, all the documentation required
by relevant
government authorities and the cruise line for the purpose of your holiday.
Required documentation may vary
depending on citizenship status. Special documentation may be required for
minors travelling alone, for children who have a different surname than the
adults who accompany them or for single parents travelling with children. Prior
to departure, you should check with your travel agent and the relevant
consulate and the cruise line about what documentation is required. A valid
passport is required. For information on the Canadian Government Passenger Protect
Program, please visit www.passengerprotect.gc.ca. Landed immigrants without
Canadian citizenship or a Permanent Resident Cardholder may be denied boarding
upon return to Canada. In the event that a passenger does not possess the
documentation required by the cruise line, airline or government authorities
for each port of call, passage or entry to the destination may be refused. If
passage or entry is refused, Encore Cruises will not be held liable and will
not issue any refunds.
Russia Support Letter:Guests who do not
intend to participate in organized shore excursions offered in Russia by the
cruise lines - preferring to sightsee on their own - will not be provided with
the required Russian Support Letter by any cruise line. Neither Encore Cruises
nor the cruise lines assume any responsibility for obtaining or sending this
information and all information is subject to change without notice.
Prices & Cost Increases
For
Residents of the Province of Quebec: The price for the travel services provided
hereunder may be increased following the imposition of a surcharge on fuel by
the air carrier, or an increase in the exchange rate insofar as the exchange
rate applicable 45 days before the date of departure has increased by more than
5% since the date of this contract. If any such increase is equal to or greater
than 7% of the price of the travel services, without taking into account any
increase in the Quebec sales tax or federal goods and service tax, you may
choose to cancel this contract and to receive a full refund of any amounts
paid. There shall be no increase in the price of travel services within 30 days
of your departure date.
TICKETS, DOCUMENTS AND E-DOCUMENTS
Documentation will be
sent to your travel agent
approximately 3 weeks prior to departure either in the form of paper documents
or electronic documents, provided full payment has been received by Encore
Cruises by the required due date. In some instances, guest information
forms must be fully completed and received by the cruise line before the cruise
line will release documents to Encore Cruises (refer to the online check-in
section). Special
arrangements will be made for bookings made within 21 days of departure. Encore
Cruises can not be responsible for late deliveries due to delays by the cruise
lines. You must review all tickets & documentation and communicate any
discrepancies or inquiries to your travel agent immediately.
Please note that most
cruise lines now offer electronic documents (e-docs). If you are travelling
with Carnival Cruise Lines, you can download your e-docs from their website as
soon as final payment is received by Encore Cruises.
Most
cruise lines require guests to fill an online check-in form. This form must be
completed up to 14 days prior to departure.
AIR TRANSPORTATION
All flight times,
flight itineraries, carriers and aircraft types are subject to change with or
without notice. The carriers reserve the right to substitute alternate carriers
and aircraft types and to add enroute stops at their discretion without notice.
Bar and meal service on flights may be a cash and/or credit card basis.
It is recommended that
you contact the airline within 24 hours of departure to confirm your departure
time and that you arrive at the airport 3 hours prior to departure for
international flights and 2 hours prior to departure for domestic flights to
allow sufficient time for check-in and security clearance. Check with the
airline directly to ensure adequate time for check-in. Encore Cruises and the
cruise lines are not responsible for schedule changes once tickets have been
issued. Encore Cruises cannot be held responsible or liable if you miss your
flight or are denied boarding.
Carriage and services
performed and tickets issued are subject to the terms referred to on such
tickets, the rules relating to liability by the Warsaw Convention (as amended),
and the present Terms & Conditions. Encore Cruises cannot be held
responsible or liable for expenses, lost wages or missed vacation time due to
flight time changes and/or delays.
Group air space is
limited from certain gateway cities.
Please
advise your travel agent of any frequent flyer membership. It is your
responsibility to ensure that your frequent flyer numbers have been properly
noted by the airline at check-in. It is possible that the rate program you will
be offered will not earn you frequent flyer points.
Connector Flights: If you have a connector
flight on
a separate ticket, you should allow ample time (minimum 3 hours or overnight)
between flights. Encore Cruises
cannot accept any responsibility for additional charges
incurred for airfares or other expenses due to missed flights, irregular air
operations or flight time changes.As baggage allowance and weight restrictions
vary, please contact the airline for more details. All baggage remains at your
own risk throughout the trip. You are responsible for any excess baggage
charges. Due to security restrictions, liquids and gels, as well as many other
items, are not permitted in carry-on luggage. Prescription medications should be
kept in the original container and packed in carry-on luggage. Please check
with the airline prior to departure for the most up-to-date regulations in
order to avoid items being confiscated at security. In the event that your
baggage is delayed at your destination or upon your return home, please contact
the airline representative before leaving the airport. Failure to do so will
invalidate your claim. Independent contractors over which we have no control
perform baggage handling and we cannot assume responsibility for loss of, or
damage to, baggage or other possessions. Due to the carrier¿s limit of
liability, please do not check valuable items such as jewellery and cameras.
Please also limit the valuables (including electronic equipment) you take with
you on holiday and use the safety deposit boxes provided at hotels or on cruise
ships. Please ensure you have adequate insurance to cover your belongings
throughout your holiday.
CRUISE LINES¿ AIR PROGRAMS
When the cruise line¿s
air program is used, the air schedule
is available 3 to 4 weeks prior to cruise departure and the selection of
flights and routings is strictly at the discretion of the cruise line. Most
cruise lines¿ air packages are designed to arrive and depart on the scheduled
sailing and return dates of the vessel selected. Any overnight accommodation
and transfers required by the flight schedules, either before or after the
cruise, are your responsibility, unless specifically mentioned as included in
the arrangements supplied by the cruise line.
The cruise lines
reserve the right to substitute alternate carriers
and schedule at their discretion with or without notice.
Any air deviation from
the cruise line itinerary or special request (time, date, carrier, etc.) is
subject to an additional charge.
You must contact the
airline directly regarding seat assignment.
The
cruise lines may charge fees for cancellations on bookings that include air
portions booked through them. In addition, they reserve the right to pass onto
the consumer any other fee imposed by the airline.
ENCORE CRUISES¿ AIR PROGRAM
Your air arrangements,
when booked through Encore Cruises,
will utilize Encore Cruises¿ contracted carriers. The flight information will
be available at the time of booking.
Air fares are subject
to change without notice unless the air tickets have been issued, which case we
guarantee no increase to the price paid, except for government taxes or fuel
surcharges imposed by the airlines. As restrictive fares may be utilized, your
travel agent will be notified of any ticketing/payment/cancellation conditions
that apply at the time of booking. Encore Cruises reserves the right to
increase prices on bookings that have not been confirmed.
Encore Cruises will
endeavour to provide seat assignments for all scheduled airline flights where
this service is available from the airline (subject to change without notice),
and where sufficient notice has been given.
It
is extremely unlikely that a cruise departure will be missed unless a long
delay to the flight occurs due to weather or other problems. Should this occur,
we will do our best to make alternate arrangements. Additional expenses are not
Encore Cruises¿ responsibility. It should be noted that the cruise lines
reserve the right to charge cancellation fees for any guest failing to embark.
It is strongly recommended to purchase adequate insurance for this purpose. We
recommend to arrive at your port of embarkation one day prior to departure and
plan your
return flight from your port of arrival one day after
your disembarkation ¿ accommodation is at the
passengers¿ expense.
PROBLEM HANDLING
If
you have any questions or issues that may arise during
your holiday, please report these to the local airline representative, onboard
cruise staff, transfer agent or hotel management, as applicable. Failure to
report your concerns may preclude your right to make a claim. If you require
assistance during your journey, please contact our Help Line at the contact
number shown in your documents.
NOTICE TO TRAVELLERS
Please
be aware that different living standards and
practices exist outside of Canada, including but not limited to provision of
utilities, i.e. water and electricity,
accommodations, services of all kinds, food, food preparation, water quality,
security, insects and wildlife or weather conditions. You agree that Encore
Cruises shall not be responsible or liable for any loss, damage, illness or
injury you may suffer as a result of such living standards and practices. It is
not uncommon to suffer from travellers¿ diarrhea when travelling. The Public
Health Agency of Canada recommends that you visit your family doctor or a
travel medicine clinic prior to departure to
advise you on precautions. Please check the Foreign Affairs & International
Trade Canada website at voyage.gc.ca for information specific to your
destination before you travel.
ENROUTE DELAYS
If
your flight is delayed, report to airline personnel
immediately that you are enroute to a cruise and need
assistance to meet your cruise, or if returning from
holiday, request alternate flights. Inform your travel insurance company of the
delay situation in case you may be covered for costs incurred. If the delay
will prevent you from meeting the ship as scheduled, please contact the cruise
line to advise of your situation at the cruise line telephone numbers found in
your documents and your intent to join the cruise as soon as possible. We do
recommend that guests consider arriving one day prior to the cruise and book a
pre-cruise hotel to avoid unexpected flight delay situations that may
jeopardize meeting their cruise.
TRAVEL INSURANCE
It
is strongly recommended that you obtain adequate insurance coverage to protect
yourself in the event of cancellation, trip interruption, flight delays,
unforeseen medical expenses, baggage loss or damage. If you
decline purchase of travel insurance, you agree to be
responsible for any expenses you may incur due to unforeseen circumstances that
may arise during your holiday. You agree that Encore Cruises shall not be
responsible or liable for health problems that may arise or become aggravated
while travelling or at your destination.
FACILITIES AND SERVICES
Travel
suppliers may curtail or alter some facilities without notice, usually for the
purpose of ongoing maintenance
and improvement. The behaviour of other guests and the cancellation of services
for any reason by the cruise line or other travel suppliers are beyond Encore
Cruises¿ control.
CANCELLATION OF SERVICE
In
the event that certain services are cancelled by Encore Cruise, we will have no
responsibility beyond the refund of all monies received by Encore Cruises for
such cancelled services, which will be deemed to constitute full settlement of
any claim you might have against us for the cancellation.
ALTERATION OF SERVICES
Advertised
facilities may occasionally be modified or unavailable. We will advise you or
your travel agent of
any description changes, if known, prior to departure. Sometimes major changes
to your cruise arrangements may be required due to circumstances beyond our
control, such as itinerary changes, cruise cancellations and changes of vessel,
change of departure or return by more than 24 hours, or change of hotel
accommodation.
FORCE MAJEURE / ACT OF GOD
Encore
Cruises is not responsible or liable for changes or cancellations made that
relate to or arise as a result
of hostilities, acts of war or threat of war, riots, civil
disturbances, terrorist activity, industrial disputes, natural and nuclear
disasters, fire, epidemics or health risks,
technical problems with transport as well as flight delays due to weather or
for mechanical reasons, government action, closed or congested airports or
ports, supplier
insolvency, governmental acts and other events beyond our control. The National
Hurricane Centre in Miami considers June 1st to November 30th inclusive
Hurricane Season. This must be taken into consideration when you book your
vacation. You agree that Encore Cruises does not assume any responsibility, and
is not liable, for the costs or other consequences that arise out of or result
from inclement weather conditions at any time of the year.
CRUISE LINE RESPONSIBILITY
Cruise
lines reserve the right to change or cancel
itineraries without prior notice. Each cruise line accepts guests subject to
the Conditions of Carriage shown on their Passage Contract, a copy of which
will be supplied to you with the cruise ticket.
HOTELS
Check-in
& Check-out
Due to hotel
housekeeping requirements, regardless of flight times, hotel check-in is
normally after 3:00 pm on the day of arrival. Hotel check-out time is normally
12 noon.
Accommodation
Changes
From
time to time, the accommodation is not available for a variety of reasons,
which may include unexpected maintenance problems, guest stay over¿s or
overbooking by the hotel and a substitute hotel, of equal or greater quality is
provided. We do reserve the right to downgrade accommodation if necessary and
will reimburse you the difference in cost. The chances of a change are remote
but you should be aware that the possibility exists.
PRICES AND COST INCREASES
All prices shown in
this brochure are cruise only, per person, in Canadian Dollars, based on double
occupancy unless otherwise shown. They are benchmark prices only for select
categories and are based on Early Booking Fares determined by the individual
cruise lines. Prices can fluctuate on a daily basis and are subject to change
without notice. Port service charges (NCCF) are included in the prices shown
all cruise lines. Any applicable fees, levies, service charges and surcharges
are additional for every cruise line.
For travel services
booked through a travel agent
registered in Ontario, should the price increase be greater than 7%, you have
the right to cancel the contract for travel services and obtain a refund of all
monies paid to Encore Cruises, unless the price increase is the result of
government taxation or fuel surcharge allowed by the Canadian Transportation
Agency.
Fuel Supplements: All cruise lines
featured in this document reserve the right to impose a fuel supplement on all
guests if the price of West Texas Intermediate fuel exceeds $65.00 per barrel
or the NYMEX oil price exceeds $70 USD per barrel.
GOVERNMENT FEES, TAXES AND SERVICE CHARGES
All
cruises, air tickets a to the particular regulations nd hotels are subject to
various additional charges, such as Canadian transportation tax, destination
departure tax, hotel service charges for
maids, porters, etc., government/local hotel tax, energy surcharges, tour
operator compensation, tourist cards, G.S.T, U.S. customs and immigration fees,
port charges/NCCF and other miscellaneous charges. The exact amounts vary by
destination and accommodation type and payment must be included with final
payment. Your travel agent will be aware of the charges at the time of booking.
In some instances, certain taxes are not payable in advance and passengers are
responsible to pay these taxes locally.
UNUSED SERVICES
No
refunds or adjustments will be made for unused services.
NOTICE OF CLAIMS
You
must notify Encore Cruises, in writing, by registered mail, of any claim you
may have, or claim to have, against Encore Cruises, within 30 days from the
event giving rise to the claim. Should you not file a written complaint with
Encore Cruises within 30 days from the end of your
vacation, you will be presumed to be satisfied with the services received and
to have waived any and all claims which you may have had against Encore
Cruises. Encore Cruises will not respond to any claims or demands made after
the expiration of the 30 day delay. You may not commence any legal proceeding
against Encore Cruises unless you have submitted a notice as set out above.
Under no circumstances shall Encore Cruises be liable to you for an amount in
excess of the total amount paid to Encore Cruises for your package.
APPLICABLE LAW
Regardless of your
holiday destination, any dispute between you and Encore Cruises shall be
interpreted in accordance with the laws of the place of your departure from
Canada and international conventions and
agreements referred to herein.
Notice:
No agent or representative of Encore Cruises or any other service provider has
the authority to modify or waive any provision of these Terms and Conditions.
ENCORE CRUISES¿ RESPONSIBILITY
The travel services
provided are subject to the Travel
Industry Act (ON), Travel Agent¿s Act (BC), Travel Agent¿s Act (QC) or any
similar Act in force in the province of residence of the purchaser or in the
province where a
vacation was purchased from Encore Cruises and
Regulations thereunder and are subject to the conditions imposed by the
suppliers and such suppliers¿ (and Encore Cruises¿) liability is limited by
their tariffs, conditions of
carriage, tickets and vouchers, and international conventions and agreements,
as amended (eg. The Warsaw Convention, The Athens Convention & The London
Convention).
You
agree that Encore Cruises shall not be responsible
or liable for, and you hereby waive any claim arising
out of or relating to, any loss, damage, injury or illness,
whether physical or mental, resulting from any delay,
substitution of equipment, or any act, omission,
negligence or commission of any third party supplying any of the travel
services or accommodation herein, its agents, servants, employees,
subcontractors, or for any claims for such loss, damage or injury, whether
physical or mental, arising there from, or from any cause that arises by reason
of actions of parties other than Encore Cruises. Encore Cruises reserves the
right to decline any passenger as a member of these tours at any time.
ARBITRATION
Any
claim or dispute (including, without limitation, any
unresolved claims concerning any services booked through, or provided by,
Encore Cruises and claims made directly by you or by anyone connected to you or
claiming through you) relating to or arising from your purchase of a holiday,
or the goods and services provided by or through Encore Cruises, must be
decided by one arbitrator, to the exclusion of the Courts. The arbitration
shall be governed by the National Arbitration Rules of the ADR Institute of
Canada, Inc. or its successors or a replacement
Administrator. The seat of the arbitration shall be in the province in which
you reside. The decision of the
arbitrators shall be final and binding upon the parties.
The present arbitration clause applies to all claims made as part of a class
action or other representative action, it being expressly understood and agreed
to that the arbitration of such claims must proceed on an individual
(non-class, non-representative) basis.
PRIVACY POLICY
Encore
Cruises is compliant with the Personal Information Protection and Electronic
Document Act (P.I.P.E.D.A.) that went into effect January 2004. A copy of our
policy can be found at www.encorecruises.com or by contacting our Privacy
Policy Office at any of the following addresses. Encore Cruises is a
wholly-owned division of:
Thomas
Cook Canada Inc.
Toronto: 75
Eglinton Avenue East
Toronto, ON · M4P 3A4
Ontario Registration Numbers:
50012702, 50010226
British Columbia: 475 West Georgia
Street, Suite 220,
Vancouver, BC · V6B 4M9
British Columbia Registration
Number: 3597
Montreal: 1257 Guy Street
Montreal, QC · H3H 2K5
Quebec permit holder
Numbers:
800505, 702734
SEVERABILITY
The
invalidity of any provision contained herein does not affect the validity of
any other provision listed.
BROCHURE VALIDITY
Prices
are valid at time of printing for certain 2011/2012 departures. The information
in this brochure supersedes all previously published information. All
information in this brochure is subject to change without notice. Printed in
Canada, in June 2011.